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Shared Shelf Demo and Live Environments
Project Usage and Reporting

The Shared Shelf Administrative Tools are the building tools for creating projects and managing the structures of existing projects. In Shared Shelf Admin, institutional administrators may define the metadata schemas by using available templates or building fields from scratch. Cataloging screens are required to view the fields and manage data within Shared Shelf, while permissions must be established to access the project and define cataloging workflows. Administrators can also establish the publishing targets, with a selection of target types available to meet your collection’s accessibility and sharing needs.

Some administrative tasks may require the assistance of the Shared Shelf support team. Please see the list below to verify which features require implementation assistance:


A method of relational cataloging, Works must be enabled by the Shared Shelf support team. Please contact to learn more about Works.

Shared Shelf Demo and Live Environments

Since Shared Shelf is customizable and configurable, we recommend getting comfortable working in Shared Shelf and the Administrative Tools in your institution’s DEMO environment before getting started on the live site, however, this is entirely up to you and your institution. Contact if you would like assistance with enabling and finalizing the configuration of your first project to be built on the live Shared Shelf environment.


Shared Shelf:

Shared Shelf Admin:

Artstor Admin:


Shared Shelf Demo:

Shared Shelf Admin Demo:

Artstor Admin Demo:

Project Usage and Reporting

Shared Shelf Administrators have the ability to generate local storage reports of their Shared Shelf projects through the new Statistics tab in Shared Shelf Admin Tools. These reports indicate the total storage used in megabytes (MB) for every project in Shared Shelf. You can access either an overview of the total usage in Shared Shelf, including total record count and total media record count or you can access usage details per project.  The details report is organized by months, and tracks the following information:

  • Data-only items
  • Items with Media
  • Storage (MB)
  • Total Items

You can filter on a date range and by project in the Detail view.  You can also download the reports to Excel.

To generate the storage report:

  1. Log into Shared Shelf Admin.
  2. Click on the Statistics Tab
  3. Choose between Overview or Detail reports
  4. In the Details tab you can filter on a date range and/or by project.  
  5. Click on the Download button to export the report into Excel.

Artstor Workspace Collection Report

If you would like a report on monthly total accesses per collection, please contact Access definitions include:

  • downloads
  • views
  • saves to an image group
  • metadata views

We can also generate a report showing which collection images have been added to user image groups. Contact to learn more.