Works

About Works

Work Record Overview Shared Shelf users can take advantage of relational cataloging. Contact support@sharedshelf.org to get started. A Work serves as the controlled record where details about a Work are cataloged and shared across a collection, across projects, and across an institution. A Work¹ can be described as: an artistic event (performance, recording) an object of art (painting, […]

Understanding the Work Form

On this page… Navigating the Work Form Sections of the Work Form How the Work Form Field Types Function Add, Modify, and Remove Rows in the Work Form Copy and Paste All Fields from One Work to Another Work Keyboard Shortcuts for the Work Form   The Work form consists of more than 200 fields […]

Works: Field Descriptions

On this page… Fields: Record Fields: Local Info Fields: Related Items Fields: Related Works   Fields: Record Titles Used for the Title, name, or identifying phrase associated with the work. The title field is the only field that must be completed in order to save a new Work. Fields Title: a particular title, name, or […]

Search, View, Create, and Relate Works

On this page… Search Works View Works Create Works Relate a Work to Another Work Unlink a Work from Another Work Search Works Works can be accessed by one of two ways. From the main asset panel, the gear menu offers a “Search Works” option that will open a new tab of your browser. You […]

Link, Sequence, and Cluster Publish Items

On this page… Link Items to a Work Sequence Linked Items and Publish as a Cluster View Sequenced Clusters in the Artstor Workspace or Shared Shelf Commons Unlink Items from a Work   For work-enabled projects, multiple Items can be linked to a Work. The Items can then be sequenced and published as a cluster […]

Use Lists in Works

You can add a main term to a Shared Shelf Community list through the Work. If the list contains multiple fields, to add to any of the additional list fields, you will need to open the term in the Controlled List tab and add the additional information there. To add a term to a Shared […]

Batch Edit Works

On this page… Overview Getting Started How to Use the Batch Edit Tool Insert Update Delete Overview The Batch Edit Tool can be used to update, add, and delete data from batches of Work Records. Only a subset* of the fields in the work form can be edited using the Batch Edit Tool. The following […]

Save Works to a Set

Just as you can manage and organize items in a set, you can save and manage works in a set on the Search Works page. Sets are manually created to collect a group of records for a purpose, such as records needing review, records awaiting data, and so on. To save works to a set: […]

Delete Works

As with deleting anything, deleting Works can be quite impactful to a project. You want to be certain of the Works you are selecting before deleting it, and aware of the changes that will propagate across item records once a linked work has been deleted. When deleting a work, remember these important factors: only one […]

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