Shared Shelf Community Lists

About Shared Shelf Lists To support best practices in cataloging and improve the interoperability of the data across platforms, Shared Shelf provides 44 controlled lists. These lists are integrated in the Work and Name record forms. They are also available to be linked to any other field in Shared Shelf. As well, terms can be […]

Manage Lists

On this page… Create List Permission Users to List Add List to a New Field Add List to an Existing Field Rename List Delete List Shared Shelf institutional administrators can create lists of terms to assist in creating cataloged data that is granular and controlled. Lists can be simple single-field lists of terms or they […]

Catalog with List Terms

On this page… Catalog with List Terms Add or Edit List Terms Add or Edit List Terms with Excel Unlink and Delete List Terms Catalog with List Terms Once a list is connected to either a list field or linked field, terms from the list can be selected from the list and added to your […]

Consolidate Lists

In a previous version of Shared Shelf, lists could not be shared across projects, but following the release of Shared Shelf 1.2, you can now share lists across projects. If you have lists you would like to consolidate into one, follow the instructions below. Consolidating lists can be a multi-step process, but depending on your […]

Use Lists in Works

You can add a main term to a Shared Shelf Community list through the Work. If the list contains multiple fields, to add to any of the additional list fields, you will need to open the term in the Controlled List tab and add the additional information there. To add a term to a Shared […]

Propagation Monitor

The Propagation Monitor displays the propagation status when updating works, names, or list terms that are linked to items. You can access the Propagation Monitor by selecting Activity Monitors then selecting the Propagation Monitor tab. The Propagation Monitor displays the username that performed the update, date of update, propagation status, updated term ID, term type, […]

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